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HubLab·Episode 3·Live Session

Workflow Design Clinic

Redesigning listener workflows live

Mar 28, 2026·57:30·Daniel Rodriguez, Marie Hanner, Paul Maxwell

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About this episode

Paul, Buzco, and Daniel take listener-submitted workflows and redesign them live, showing how to simplify, harden, and document automation that's grown tangled over time.

Key ideas

  • 01Recover the original intent before touching a tangled workflow
  • 02Simplify without silently changing behavior
  • 03Error branches and guardrails are part of the design
  • 04Leave every automation more legible than you found it

Show notes

What we covered

A live clinic on real automation. The team takes workflows submitted by listeners and rebuilds them on air, showing how to cut complexity, add guardrails, and leave the automation more legible than they found it.

In this episode

  • Reading a tangled workflow and finding the intent
  • Simplifying without breaking behavior
  • Adding guardrails and error branches
  • Documenting so the next person understands it
  • Before-and-after on each submitted workflow

Links & resources

  • Workflow simplification patterns
  • Submit a workflow for a future clinic
  • HubLab live session archive

Timestamps

Chapters

  1. —Finding the intent
  2. 10:40Simplifying safely
  3. 25:00Adding guardrails
  4. 40:00Documenting the redesign
  5. 50:00Before and after

Quotable

“Half of workflow design is deleting the parts that no longer earn their keep.”

— Buzco Stanislav

Mentioned

  • HubSpot
  • Make

Related links

  • Submit a workflow for the clinic

Hosts

  • DR
    Daniel Rodriguez

    Host

    RevOps Director, RevOps HQ

  • MH
    Marie Hanner

    Host

    HubSpot Specialist, RevOps HQ

  • PM
    Paul Maxwell

    Host

    CEO, RevOps HQ

Topics

  • Automation
  • Business Process Design

Subscribe to HubLab

  • YouTube

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